Grants

Grants

3 Min Read

Grants

The NSSC supports the Agency’s internal effort to create an environment conducive to streamlining and simplifying grants and cooperative agreements. The National Aeronautics and Space Administration (NASA), through the establishment of the NSSC, has transitioned to a consolidated model for the award and administration of all Agency grants and cooperative agreements. The consolidation is designed to achieve efficient and effective service, improve data quality, standardize processes, leverage skills and investments, and provide economies of scale.

Grant Forms

Grants Status Search 
Request a No-Cost Extension

Guidance of NASA Insignia Use

NASA has formulated new guidelines which are aimed to simplify and expand NASA Insignia use by NASA grantees (including cooperative agreement recipients, collectively herein, “Grantees”).

Payment Management System

The Payment Management System (PMS) is a tool to help grant recipients draw down funds and file the Federal Financial Report (FFR).
 

Federal Financial Reports (SF-425)

The grantee requests funds via Department of Health and Human Services (DHHS) / Payment Management System (PMS) using their User Identification and Password. The Federal Financial Report (SF-425) electronically submitted by grantees will be for reporting purposes as it applies to the originating procurement requirements.
The FFR 425 must be filed within 30 days of the end of the quarter (instead of the 45 days allowed for filing the PSC 272). If the 425 is not filed within the allotted time, the PMS account will be blocked from further drawdowns until the report is filed. Reporting cash transaction data using the FFR 425 replaces the use of the Federal Cash Transaction Report (PSC272 / SF-272). Additional information and training are available on the Payment Management System web site at https://pms.psc.gov/. The PMS help desk number is 1-877-614-5533. 

Quick Reference Guide for completing the FFR 425 in the PMS
Federal Financial Report (FFR) due dates

Forms

Assurance Of Compliance With The NASA Regulations Pursuant to Nondiscrimination in Federally Assisted Programs (NF1206)
Technical Evaluation and Justification for Single-source Grant or Cooperative Agreement Action
Technical Evaluation and Justification for Unsolicited Grant or Cooperative Agreement Action

Recipient Performance Validation Form

References

Active Grant Information Circulars  
Archive Grant Information Circulars
Alerts to NASA Grant Community About COVID-19 Archive
Active Grant Notices
Archive Grant Notices
Grants and Cooperative Agreements 101: An Overview of Federal Financial Assistance
Grants.gov
NSSC Grants Payment Package
NASA Research Opportunities Online (NSPIRES)
System for Award Management (SAM)
NRA or Cooperative Agreement Notice Proposers’ Guidebook
NASA Grant and Cooperative Agreement Regulation and Policy
NASA Grant and Cooperative Agreement Manual (GCAM)
2 CFR 200
2 CFR 1800 
14 CFR 1274

Required Documentation for Award Packages

The link above will provide you with all the required documentation for: New Awards, Multi-Year Funding Supplements, and Supplements (augmentations).

NASA Office of Inspector General

https://oig.nasa.gov/hotline.html 
1-800-424-9183

P.O. Box 23089
L’Enfant Plaza Station
Washington, D.C. 20026

To file a complaint regarding denial of equal opportunity or discrimination based on race, color, national origin, sex, disability, or age; go to:  http://missionstem.nasa.gov/filing-a-complaint.html​​​​​​​

Useful Information

OMB FAQs 2021

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Zachary J. Pohto

OpenET Launches a New API

OpenET Launches a New API

5 min read

OpenET Launches a New API

NASA / Ames

On Tuesday, October 3, NASA Ames’ OpenET program launched an application programming interface (API) for its widely-used Data Explorer tool.

OpenET is a program providing satellite-based information on evapotranspiration (ET) and agricultural water use, currently deployed across the 23 westernmost continental states. Data is provided at a scale of individual fields, or a quarter acre per pixel, and available at daily, monthly, and annual time scales.

The current Data Explorer is freely available online, with the intent that anyone with an internet connection can easily access, download, retrieve and review data on water management. The October 3 launch of the API comes as the second piece of a three-part initiative to achieve this goal: stage one was the creation of the Data Explorer itself. Stage two, the new API, is designed to allow data to be more easily retrieved and integrated with a variety of water management applications on local, state, or federal levels.

The program’s manager, Forrest Melton, saw many applications of the new API, “for on-farm water management, for irrigation scheduling, for use in irrigation design, or for use in development of water balances for an individual irrigation district or watershed. The API is the piece that will allow partners in the water resources management and agricultural sectors to begin to much more easily and automatically integrate data from OpenET into other applications and tools.”

The API is the piece that will allow partners in the water resources management and agricultural sectors to begin to much more easily and automatically integrate data from OpenET into other applications and tools.”

Forrest melton

Forrest melton

OpenET Program Manager

There are currently 10 states retrieving and incorporating information from OpenET into various state water data information systems; the API will now make it easier to formalize and automate the data retrievals, and hopefully enable more states to integrate satellite data into their water management platforms in the future.  

Map of OpenET use cases
This map showcases five different uses of OpenET data across the westernmost United States.

In an example of the need and efficacy of OpenET’s data systems, the new API is already being used as part of the Delta Alternative Compliance Plan. California passed a law at the end of 2021 requiring the monitoring and reporting of specific elements of water usage, affecting nearly every farm in the Delta: an expensive, complex, and time-consuming ask. Farmers worked with the Delta Water Master to propose the use of OpenET, facilitating the automatic integration of data from the data explorer with California’s State Water Resources Control Board report management system. Melton remarked on the significant impact the integration had on the farmers’ workloads:

“The process for reporting water use in the Delta that used to take farmers half a day to a day, they can now complete in about ten minutes. [It also] saves them thousands of dollars per year in cost for deploying and maintaining flow meters.”

The process for reporting water use in the Delta that used to take farmers half a day to a day, they can now complete in about ten minutes. [It also] saves them thousands of dollars per year in cost for deploying and maintaining flow meters.

Forrest melton

Forrest melton

OpenET Program Manager

Water resource management has historically been a controversial subject for California, and Melton said it is gratifying to help create a “win-win” opportunity that is mutually beneficial for both parties;

“They’ve had record levels of reporting this last year. We know it’s saved farmers money [and] time, and given the state more consistent data across the Delta, which is a critical nexus for water management in the state. […] It’s a bit in the weeds, I think, for the general audience. But for folks that work in water and understand how challenging some of these things have been, it’s a huge, huge win.”

OpenET Program Manager Forrest Melton stands in field with two farmers, checking satellite data on a handheld device.
OpenET Program Manager Forrest Melton stands in field with two California farmers, checking satellite data about water usage.

The OpenET team is also talking to the Western States Water Council about integrating satellite data into Upper Colorado River Basin demand management programs; an initiative the new API will be a critical piece of. Unlike the Delta, operating within this watershed would focus less on water use reporting and more on supporting the development of incentive-based water conservation. In short, such a program would allow farmers, ranchers, and other agricultural water rights holders to apply for funding to conserve water in the Colorado River Basin.

Developing a water conservation incentive program, however, is just one of the intended outcomes of the new API. Other goals stretch across the nation, and include:

  • Implementing the Sustainable Groundwater Management Act in California
  • Provisioning engineering firms and consultants to support multiple groundwater sustainability agencies
  • Supporting the USGS National Water Census and National Hydrologic Model
  • Supporting the Columbia River Basin evapotranspiration mapping tool; a multi-state initiative co- developed by the Oregon Water Resources Department, Idaho Department of Water Resources and Washington Department of Ecology
  • Providing low latency data and forecasted information to support irrigation scheduling, thereby aiding individual farmers and ranchers

Creating the API has taken Melton and his teams years of work, partnering closely with end-user agencies and organizations to test and refine the platform before its official release. This initial launch will go out to roughly 10,000 registered users, with the intent for wider promotion once the initial wave of usage is passed and the platform is performing smoothly.  

Looking at what is next for OpenET, Melton stated that the third stage of the open data architecture will be geared towards individual farmers and ranchers, creating custom reporting tools for farm and ranch management support. This final iteration will focus on providing a user-friendly interface to engage with those that may be interested in the technology but not have the programming background to synthesize the data sets in a way they can use. The graphical user interface, formally titled the OpenET Farm and Ranch Management Support (FARMS) tool, will sit on top of the API and guide users through the basics of setting up queries and running recurring reports. Melton was optimistic that a prototype of FARMS could be ready in early 2024.

About the Author

Milan Loiacono

Milan Loiacono

Science Communication Specialist

Milan Loiacono is a science communication specialist for the Earth Science Division at NASA Ames Research Center.

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Last Updated

Oct 03, 2023

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Milan Loiacono

Financial Management

Financial Management

2 Min Read

Financial Management

NSSC Financial Management Portfoilo

The NSSC provides Accounts Payable (AP), Accounts Receivable (AR), Travel, and Fund Balance with Treasury (FBWT) services for each of the NASA Centers and Headquarters (HQ). Additionally, the NSSC provides services for Conference Reporting, Extended Temporary Duty (ETDY) Assistance, Relocation Services, and support for the Agency Travel/Fleet Card Programs.

Accounts Payable

NSSC Accounts Payable processes all accounts payable invoices, centrally billed accounts, and government charge card transactions for the Agency.

Accounts Receivable

The NSSC provides consolidated billing and collection for reimbursable and non-reimbursable Accounts Receivable.

Travel

The NSSC provides Travel Reimbursement services for all authorized Agency travel including: domestic, foreign, ETDY, and Change of Station.

Vendor Payment

NASA is committed to expedient and accurate payment of invoices. The NSSC provides invoice payments, tips to avoid delayed payments and answers to questions you may have about the payment of your invoice. 

Fund Balance with Treasury

The NSSC prepares and reports the Statement of Transactions (FMS 224) and associated reports to Treasury according to the accounting policy and related management requirements necessary to establish financial control over NASA’s FBWT and other cash resources not part of the FBWT.

Change of Station

The NSSC provides all necessary resources to ensure that your Change of Station will occur in a smooth transition.

Domestic Travel

If you are planning to travel on official NASA business anywhere in the United States and are wondering what steps you need to take prior to your departure, the NSSC Domestic Travel team will help with your travel.

Foreign Travel

If you are you planning to travel on official NASA business outside of the United States and are wondering what steps you need to take to ensure a successful trip, the NSSC Foreign Travel team will help with your travel.

Extended Travel 

If you are planning on going on  ETDY with NASA and are wondering what steps you need to complete a successful trip, the NSSC Extended Travel team will help with your travel.

Travel Card

The NSSC executes oversight for the Agency Travel and Fleet Card Programs by conducting liaison activities with HQ and the bank, providing guidance and regulatory reporting as required under the provisions of the Federal Travel Regulation (FTR) and Office of Management and Budget (OMB) Circular A-123, Appendix B.

Fleet Card

NASA provides the J.P. Morgan Chase and US Bank Fleet Card for each NASA owned vehicle in direct support for the purchase of fuel and minor maintenance.  This card program offers widespread acceptance for employee drivers as well as innovative technology to assist NASA Fleet managers to control costs.    

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Use of NASA Name and Logo

Use of NASA Name and Logo

NASA Statute (51 U.S.C. § 20141) and Regulations (14 CFR Section 1221.1) pertaining to the use of the NASA name and insignia.

Reference (18 U.S.C. § 1017) for provisions concerning penalties for use of the NASA Seal in a manner other than as authorized by (14 CFR Section 1221.1)

Reference (18 U.S.C. § 701) for provisions concerning penalties for use of the NASA Insignia, NASA Logotype, or NASA Program Identifier in a manner other than as authorized by (14 CFR Section 1221.1).

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Mia N. Concilus

Procurement

Procurement

4 Min Read

Procurement

The NSSC provides a variety of Procurement services across NASA to satisfy the evolving acquisition needs of the Agency.

1102 Training Program/The Federal Acquisition Certification for Contracting Officer’s Representatives (FAC-COR)

The NSSC supports the General Schedule (GS) 1102 Training Program by procuring and scheduling training courses required for Federal Acquisition Certification for Contracting (FAC-C). The NSSC serves as the point of contact for contract specialists in the Agency 1102 training program. The FAC-COR program is for a program a FAC-COR program is for acquisituion professionals in the Federal Government performing contract management activities and functions. Contracting Officer’s Representatives (CORs) play a critical role in ensuring that contractors meet the commitment of their contracts. They facilitate proper development of requirements and assist Contracting Officers in developing  and managing their contracts. The propose of this program is to establish training and experience requirements for those acquisition professionals. The NSSC also coordinates the Agency FAC-C by receiving and reviewing FAC-C applications and forwarding the acceptable applications to Headquarters (HQ) for approval. Upon HQ approval, the NSSC issues certificates to the contract specialist. 

Grants Activities Branch (GAB)

The NSSC supports the Agency’s internal effort to create an environment conducive to streamlining and simplifying grants and cooperative agreements. NASA, through the establishment of the NSSC, has transitioned to a consolidated model for the award and administration of all Agency grants and cooperative agreements. The consolidation is designed to achieve efficient and effective service, improve data quality, standardize processes, leverage skills and investments, and provide economies of scale.

Research Activities Branch (RAB) – The Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Programs

The SBIR/STTR programs provide an opportunity for small, high technology companies and research institutions (RI) to participate in Government sponsored research and development (R&D) efforts in key technology areas. NASA SBIR Phase I contracts have a period of performance for 6 months with a maximum funding of $125,000, and Phase II contracts have a period of performance up to 24 months with a maximum funding of $750,000. The STTR Phase I contracts last for 13 months with a maximum funding of $125,000, and Phase II contracts last for 24 months with the maximum contract value of $750,000.

Small Business Program

The NSSC Small Business Office is responsible for providing outreach and liaison support to industry (both large and small businesses) and other members of the private sector.  These activities are accomplished through a combination of individual counseling sessions, dissemination of information on upcoming NSSC procurement opportunities, and participation in local small business outreach events. The NSSC small business specialist also serves as the primary advisor to the NSSC acquisition community on all matters related to small business.    

Agency Contracts

The NSSC’s Agency Contracting Program furthers NASA’s commitment for the creation and utilization of Agency contracts to satisfy common Center requirements and supports the Agency’s Strategic Sourcing Program. Agency Contracting can operate on many levels, including: intra-center, center-wide, and government-wide basis, depending upon the commodity or service being acquired. Agency Contracting identifies and logically groups together similar requirements so that they may be procured efficiently.

Enterprise License Management Team (ELMT)

The Enterprise License Management Team (ELMT) provides support for the discovery, analysis, establishment and management of Agency enterprise software licensing. The ELMT manages initiatives for licensing and contract consolidation and negotiate standard pricing for selected software for NASA. The ELMT maintains licensing and contract consolidation initiatives activities for NASA and negotiates economy of scale pricing for selected software.

The Federal Acquisition Certification for Contracting Officer’s Representatives (FAC-COR)

This program is for acquisition professionals in the Federal Government performing contract management activities and functions. Contracting Officer’s Representatives (CORs) play a critical role in ensuring that contractors meet the commitment of their contracts. They facilitate proper development of requirements and assist Contracting Officers in developing and managing their contracts. The purpose of this program is to establish training and experience requirements for those acquisition professionals.

Purchase Card (P-Card) 

The NSSC Purchase Card Team, comprised of both Civil Servant and Service Providers, provides a wide range of services to the Agency’s P-Card Community, comprised of approximately 700 cardholders and 600 approving officials, spending on average of $100 million per year. Some of the services and operational support provided include cardholder reconciliation assistance, responding to audit requests, providing data in reply to Freedom of Information Act (FOIA) requests, performing account reviews, conducting cardholder audits, and answering daily inquiries.

Simplified Acquisition Threshold (SAT)

The SAT Team provides NASA leadership with unprecedented insight into simplified acquisition purchasing activity of the Agency by consolidation SAT purchases at or below $250,000 within scope in the shared services environment.

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